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International AIDS Society

How to get involved in AIDS 2012



Submit a late breaker abstract

Emerging and established researchers are encouraged to submit a late breaker abstract to one or more of the five scientific tracks between 19 April and 22 May 2012. For detailed descriptions of each scientific track, please visit the track scope and objectives page and to submit a late breaker abstract, please login to the conference profile. The late breaker submissions are open for abstracts, where data has not been available before the regular abstract submission deadline (15 February). For more information on late breakers abstracts please visit www.aids2012.org/abstracts.aspx or contact .


Host an Affiliated Independent Event

Organizations wishing to support the conference by hosting events outside the conference venue and at times that do not conflict with the conference programme can request to host an Affiliated Independent Event. Affiliated Independent Events must be approved by AIDS 2012 organizers and should reflect and/or support the vision and goals of the conference, while individuals requesting event affiliation should be registered attendees for AIDS 2012. The Affiliated Independent Events application form is accessible through your conference profile. For more information on hosting an Affiliated Independent Event please visit www.aids2012.org/affiliated _ in-
dependent_events.aspx
or contact .


Showcase your products and services in the Exhibition Area

Both commercial and non-commercial organizations can showcase their products and services to the largest gathering of HIV professionals in the world by hosting a booth in the exhibition area. Exhibition space costs USD 475 per square metre for both commercial and non-commercial organizations. Exhibitors can then build their own booth or will be able to purchase a standard booth, available in two sizes - 9 and 18 sqm. Applications for exhibition space close on 25 May 2012 and you can order your space through the online ordering system ISET. For more information on exhibiting at the conference please visit www.aids2012.org/exhibition.aspx or contact .


Network in the Global Village

The Global Village is the only area of the conference which is open to the general public: admission is free, and conference delegates and non delegates alike can enjoy this diverse and vibrant space where community gathers from all over the world to meet, share and learn from each other. Global Village sessions, a video lounge, main stage, youth pavilion, art exhibitions, marketplace booths and a community dialogue space are just some of the features of the Global Village, and you can propose your own activity for the Global Village programme. Submissions must be made through your conference profile by the 15 February 2012 deadline. Please read the submission guidelines carefully before submitting your proposal. For more information on the Global Village and its programme please visit www.aids2012.org/globalvillage.aspx or contact .


Bring the conference to your community with a conference hub

Unfortunately immigration, financial, and/or time constraints may prevent many stakeholders from attending the conference. Conference organizers have therefore worked hard to make sure that even if you cannot make it to Washington D.C in person, you can still bring the momentum, expertise, and materials from the global conference to your community by hosting an AIDS 2012 conference hub. These conference hubs are “mini conferences” held in conjunction with the international conference by local organizations active in the AIDS response. Sessions from AIDS 2012 will be recorded or telecast free of charge for selected applicants and can be screened at organizers’ discretion. These sessions are typically followed by moderated discussions with local or regional experts to examine how the session content can be used to strengthen the HIV/AIDS response. You can download and complete the hub’s application form in English and email completed forms to . For more information on hosting a conference hub please visit www.aids2012.org/hubs.aspx or contact .


Showcase your publications

For the first time at the International AIDS Conference, a dedicated publications area will be available for individuals and organizations who wish to showcase their publications. Interested parties can register their interest, including how many of their publications they wish to distribute, though the conference website from early 2012. All costs will be borne by the publication provider. Please contact for more information.


Host a Satellite Meeting in the conference venue

Conference organizers make satellite slots available in the conference centre for a fee, which is based on the room capacity and the time slot, and will allocate slots according to availability on the conference programme. These satellite meetings are fully organized and coordinated by the organization hosting the satellite, but the contents and speakers of the satellite meetings will be reviewed to ensure that they meet the scientific and ethical principles of the conference. The AIDS 2012 programme-at-a-glance shows the different satellites time slots available and you can order your space through the online ordering system ISET. The deadline for applications to host a satellite is 31 March 2012. For more information on hosting a satellite meeting please visit www.aids2012.org/satellite.aspx or contact .


Sponsor AIDS 2012

Don’t miss your opportunity to take part in this historic occasion as a sponsor! Supporting AIDS 2012 as a sponsor puts your company’s name, brand, messages, programmess and initiatives in front of each attendee and thousands more who will experience the conference through media coverage, social media, conference hubs, and official affiliated events. Our sponsor benefit packages offer your company a wide range of awareness and marketing opportunities that will help support your ongoing HIV and AIDS-related awareness campaigns, and highlight your efforts to a number of your target audiences. For more information on sponsoring AIDS 2012 download the commercial invitation or contact Nicolas Faurès on +41 22 7100 840 or at .


Use the AIDS 2012 Supporter Logo

Show your support for the conference at your events and in your publications by using the AIDS 2012 supporter logo. You can request the AIDS 2012 supporter logo and design guidelines, or simply request more information, by contacting .


Volunteer during the conference week

The success of the AIDS 2012 depends heavily on the support of between 1500 and 2000 volunteers. Volunteers will help plan the conference, coordinate programme activities, greet visiting delegates, assist with registration, act as guides during the conference, staff various offices and activities, help in the Global Village and perform other crucial tasks. Volunteers will have access to conference sessions outside of their shifts, a lunch each day and a Certificate of Appreciation. Furthermore, volunteers will have the possibility to gain international experience at the world's largest conference on AIDS and to unite in the response to AIDS. You must be at least 18 years old (as of 22 July 2012) in order to volunteer. To register, an online application form will be available from 1st April 2012. For more information please visit www.aids2012.org/volunteer.aspx or contact .


Take part in the AIDS 2012 Youth Programme

Estimates show that more than 7,400 people become infected with HIV daily, 3,300 of whom are young people, and globally, 5.4 million young people are living with HIV. Young people remain the most vulnerable group to HIV infection due to many factors, including lack of information, education, societal influences, and inability to access healthcare services. AIDS 2012 organizers want young people to be a visible presence at the conference, not only as delegates, but also as organizers, speakers, leaders and peers. You are invited to propose your own activity for the Youth Programme by the 15 February 2012 deadline. Submissions must be made through your conference profile. For more information please visit www.aids2012.org/youth.aspx or contact .


Spread the word!

The XIX International AIDS Conference is tweeting– @aids2012 – and we hope many of you will help us spread the conference message by tweeting along with us, using #AIDS2012 to keep the conversation going. You can also become a fan of AIDS 2012 on Facebook and stay in touch with the latest conference updates and developments. Please visit www.facebook.com/aids2012 to become a fan. We welcome posts of photos and videos of your work on this page and encourage you to share our posts on your personal pages.